Terms of Reference for Main Governing Body

Graeme Snell

Terms of Reference for Main Governing Body


  1. Membership and Chair


  • The Governing Body will consist of 11 Governors – 2 Parent Governors, 1 Local Authority Governor, 6 Co-opted Governors, 1 Staff Governor, plus the Headteacher who will be expected to be a full governor.
  • The Governing Body will elect a Chair from among the Governors. (The Chair of the Governing Body cannot be an employee at the school.)  In the absence of the Chair at a meeting the Vice Chair will act as Chair.  In the absence of both the Chair and Vice Chair, the Governing Body will elect any eligible member to act as Chair for that meeting.
  • The Governing Body currently has one associate member who has no voting rights.


  1. Voting and Quorum


  • Only Governor Members can vote.  The Chair has a casting vote where necessary.
  • The Governing Body quorum is six governors.


  1. Minutes and Meetings


  • The Governing Body will set dates for meetings on an annual basis.
  • Minutes of meetings will record those attending, time and place, any decision, action points or recommendations to be made to the governing body. Recommendations must be framed in such a way as to offer the governing body clear proposals or alternatives to debate and decide upon.
  • Minutes will be circulated to all members of the Governing Body with the agenda of the next full governors meeting.
  • The Governing Body will meet termly, as required.


  1. Role


  • To be strategic, including ensuring that the school has clear aims and values, to raise standards of achievement and to ensure that the school’s resources are directed through the School Improvement Plan.
  • To act as a critical friend, including identifying where the school is, and is not, achieving and supporting and challenging proposals of the school.
  • To be accountable, including the promotion of standards and education achievement and the school’s overall performance.
  • To act with integrity, objectivity and honesty and in the best interests of the school.
  • To be open about the decisions they make and the actions they take and to be prepared to explain these if required, whilst maintaining confidentiality of details relating to individual pupils or members of staff.
  • To set clear and challenging aims and objectives, the policies for achieving these and the targets for monitoring and evaluating them.
  • To hold a pastoral role across the school community.


  1. Functions


  • To agree constitutional matters and review terms of reference.
  • To appoint / recruit new governors with identified skills as vacancies arise.
  • To appoint or remove the Chair, Vice Chair and Clerk to the Governing Body.
  • To establish committees, agree their functions and delegated powers and review their terms of reference.
  • To receive reports from committees and to consider whether any further action is necessary.
  • To receive the Head’s report and to consider whether any further action is necessary.
  • To formally approve annual education targets.
  • To approve a programme of Governor visits.
  • To approve the annual school budget.
  • To clarify, understand, question and approve financial matters presented by the Resources Committee.
  • To review and approve school policies.
  • To review delegation arrangements.
  • To complete a Register of Interests and Financial Management Competencies.
  • To receive correspondence.
  • To monitor the effectiveness of the school’s safeguarding policy.
  • To complete a Childcare Disqualification proforma


  1. Panels


  • Admission appeals.
  • Complaints – when it reaches the formal stage at least one governor needs to be trained, ideally all of them.
  • Head/Deputy Head recruitment – at least three governors and one trained in safer recruitment.
  • Heads Performance Management – Chair and two other governors.
  • Pupils disciplinary – this panel should ratify exclusion, all panel members should be trained.
  • Pay Panel – agree the pay for the Headteacher and those staff who wish to move to another pay scale.
  • Staff grievance.
  • Staff discipline/capability.
  • Staff appeals panel.
  • Health and attendance.


September 2017